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Alumni and College Relations



Scope and Contents

Administrative Information

Detailed Description

Donors, Subscriptions and Finance Foundations

Publicity and Publications

Public Relations

Alumni Relations

Campus Maps and Tour Guides

Staff Newsletters

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Alumni and College Relations, 1866- | Berea College Special Collections and Archives Catalog

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Collection Overview

Title: Alumni and College Relations, 1866-Add to your cart.

ID: RG 05/5.23

Primary Creator: Berea College

Extent: 25.0 Boxes (General)


The collection is arranged in the following series:

Series 1: Donors, Subscriptions, and Foundations

Series 2: Publicity and Publications

Series 3: Public Relations

Series 4: Alumni Relations

Series 5: Campus Maps and Tour Guides

Series 6: Staff Newsletters

Subjects: Berea College, Berea College -- Alumni and alumnae, Berea College -- Universities and colleges -- Alumni and alumnae, Educational fund raising -- United States., Universities and colleges -- Finance.

Languages: English


The Office of Vice President for Alumni and College Relations is responsible for providing administrative oversight for securing endowment and annual fund support for the college, creating and disseminating information about the college and leading efforts to expand the circle of alumni and friends who are concerned with the welfare of the college.  The Office is currently made up of the following divisions: Advancement Services, Alumni Relations, Annual Giving, Development Operations and Prospect Research, Donor Relations and Communications, Major and Planned Gifts, and Marketing and Communications.

Scope and Contents of the Materials

The Alumni and College Relations collection contains fundraising and publicity materials, records on donors and foundations, records of various department staff, alumni event and support materials, campus maps and tour guides, and staff newsletters published by the department.  A highlight of the collection is its numerous publications reflecting the fundraising efforts and historical background of the College which can be found in Series 2: Publicity and Publications.

Collection Historical Note

Previsously referred to as: Berea College News Bureau, College Publicity Bureau, Office of Information, Office of Development, Office of Public Relations, Department of Public Relations

Subject/Index Terms

Berea College
Berea College -- Alumni and alumnae
Berea College -- Universities and colleges -- Alumni and alumnae
Educational fund raising -- United States.
Universities and colleges -- Finance.

Administrative Information

Repository: Berea College Special Collections and Archives Catalog

Access Restrictions: Records can be accessed through the Reading Room, Berea College Special Collections and Archives, Hutchins Library, Berea College.

Use Restrictions: Federal copyright regulations. Records containing personal information may be restricted.

Separated Materials: Restricted Items: Funds and Subcription Agreements 2015, 2011 - 2014; Shelved in Restricted Aisle: Range 9, L2

Related Materials:

RG 5/5.03: Berea College Alumni Association

RG 5/5.32: Business Office

RG 5/5.19: Office of the Vice President for Finance

RG 5/5.23PA: News Bureau and Public Relations Photographic Archives

RG 5/5.23VF: Berea College News Bureau Vertical Files

Berea College Photographic Archives

Preferred Citation: [Record/Folder/Box], RG 5/5.23: Administrative Divisions: Alumni and College Relations. Berea College Special Collections and Archives, Berea, KY.

Processing Information: Materials were reprocessed and this guide was created in Janurary 2018. Updated April 2018.

Box and Folder Listing

Browse by Series:

[Series 1: Donors, Subscriptions and Finance Foundations],
[Series 2: Publicity and Publications],
[Series 3: Public Relations],
[Series 4: Alumni Relations],
[Series 5: Campus Maps and Tour Guides],
[Series 6: Staff Newsletters, 1966 - 2003],

Series 3: Public RelationsAdd to your cart.
Box 1Add to your cart.
Folder 1: Typed Copy of Handwritten Publicity by J. G. Fee, c1870Add to your cart.
Folder 2: Typed Copy of Appeal by President Fairchild, 1878Add to your cart.
Folder 3: Correspondence and  Manuscripts, 1878 - 1919Add to your cart.
Folder 4: Handwritten Endorsements of Berea College, 1885Add to your cart.
Folder 5: Publicity and Fundraising Events: Lunches and Talks, 1894Add to your cart.
Invitations , other
Folder 6: Endorsements of Berea College, 1894 - 1897Add to your cart.
Folder 7A: Public Relations Event: Conference in Hartford, CT, 1895Add to your cart.
Folder 7B: Public Relations: Berea Union, 1895Add to your cart.
Society with the object of being "to study the conditions which in a degree separate our southern states from other portions of the nation, and especially to secure support for Berea College Kentucky, in its providential opening and unique work - Effacing sectional lines, Opposing the spirit of caste, and fitting the vigorous but isolated people of the southern Appalachians for the duties of American citizens." Small pamphlet; dues one dollar a year; speaks to need for permanent endowment.
Folder 7C: Certificate of Membership: Berea Club, 1895Add to your cart.
Membership Certificate and Receipt for "Berea Club, of Springfield, For the Year 1895, Having Paid The Annual Fee Of One Dollar."
Folder 7D: Public Relations: Supper at the Glyndon, Richmond KY, 1895Add to your cart.
Invitation and Booklet
Folder 7E: Readings by Southern Authors: Jas. Lane Allen, George W. Cable, John Fox, Jr., ndAdd to your cart.
For the Benefit of Bere College. Auspices of Cincinnati Women's Club. Odd Fellows Auditorium. With the Berea College Glee Club.
Folder 7F: Readings by Southern Authors: George W. Cable, William G. Frost, John Fox, Jr.Add to your cart.
For the Benefit of Bere College. Auspices of Woman's Literary Club. Y.M.C.A Hall. With the Berea College Glee Club.
Folder 8A: Public Relations Event: Meeting at Trinity Church (Boston, MA), 1896Add to your cart.
Information sheet and program -  Patriotic Work of Berea College." Addresses by President Frost, Theodore Roosevelt, E. Winchester Donald.  Forms for "Effective Helper's Pledge" and "Sustaining Scholarship"
Folder 8B: Pages from "The Deaconess Work", 1898Add to your cart.
Article: "Berea College, Kentucky." Emphasis on education of mountain whites, over blacks. Photographs of Mountain Boys at Berea compared to Mountain Boys not of the College.
Folder 8C: Publicity Events: Horseback Excursions, 1899Add to your cart.
"Horseback Excursion through Southern Mountains - Season of 1899"; Management: Rev. Henry M. Penniman. Print matter lists individuals who were guests on the 1898 excursion; description of supplies provided; route of thirty-one day excursion. Description also provided of Berea Commencement camping opportunities on campus.  "Register early to secure best saddle horses."
Folder 9A: Letter Regarding Student Publications, 1901Add to your cart.
From Office of the Mountain Echo to President Frost
Folder 9B: Public Relations Event: Meeting at Gould House, 1908Add to your cart.
NY, President and Mrs. W. G. Frost, invitation
Folder 10A: Fundraising Letter by Augustus E. Willson, 1911Add to your cart.
Governor of Ky
Folder 10B: Public Relations: The Berea Association of New York, 1911Add to your cart.
Second Annual Gathering.  Pamphlet, portrait of Frost on front.
Folder 11: Public Relations Event: Cincinnati Businessmen Visiting Berea, 1912Add to your cart.
Letter regarding visit/itinerary, from President's Office
Folder 12: Public Relations Event: Public Meeting , D.A.R. Hall, 1915Add to your cart.
President Woodrow Wilson, Mr. Justice Hughes presiding; Includes small booklet with speech given by F.G. Bonser: "Berea, An Example of American Educational Ideals"
Access Restriction: Washington D.C.; invitation, other.  Booklet: "Berea, An Example of American Educational Ideals;" speech to be given by Frederick G. Bonser.
Folder 13: Donor's Day, 1917Add to your cart.
Folder 14: Program for Automobile Tour with stop at Berea College, 1917Add to your cart.
Issued by the Richmond, Ky, Chamber of Commerce
Folder 15: Letters and Donations: Influenza Epidemic, 1918Add to your cart.
Folder 16: Correspondence and  Manuscripts, 1920 - 1929Add to your cart.
Folder 17: Booklets regarding Capital Funds and Donations for Berea College, c1920sAdd to your cart.
Specimens/samples; "For the Use of Lawyer and Client)
Folder 18: Donors Day Oration, 1921Add to your cart.
Contains information about history of the College
Folder 19: Public Relations Event: Mass Meeting, 1922Add to your cart.
Ball Room, Phoenix Hotel; "The great feature will be the three-reel Motion Picture Exhibition of Berea's Work"
Folder 20: Public Relations Event: Meeting "An Appeal of the Southern Highlands", 1924Add to your cart.
Washington, DC; under the Auspices of the Necessity Fund
Folder 21: Correspondence Regarding Klan and Speech Given at Berea's Methodist Episcopal Church, 1925Add to your cart.
"Klan Kourier"; C.E. Vogel
Folder 22: Public Relations Events, 1930sAdd to your cart.
Folder 23A: Correspondence and  Manuscripts, 1930 - 1939Add to your cart.
Folder 23B: Information on Board of Trustees, Others, 1930s - 1960sAdd to your cart.
Clippings, press releases, convocation speeches, other
Folder 23C: Public Relations: The Associated Harvard Clubs, 1922Add to your cart.
Meeting Boston June 15, 1922; Professor N.S. Shaler Memorial
Folder 24: "Berea Calls!", 1936, 1937Add to your cart.
Pamphlets regarding Berea College
Folder 25A: Memos: Information Regarding Publicity for Berea College/Use of Publicity Literature, 1938 - 1939Add to your cart.
Folder 25B: Information Regarding Campus Tours/Tour Guides, 1940, 1943Add to your cart.
Folder 26: Correspondence and  Manuscripts, 1940 - 1957Add to your cart.
Folder 27: "Crisis": Radio Program WHAS, 1950Add to your cart.
Regarding independent Kentucky College, including Berea
Folder 28: Donor Reports from the Office of Information, 1950 - 1952, 1957Add to your cart.
Folder 29: Correspondence and  Manuscripts, ndAdd to your cart.
Folder 30: Progress Reports produced by Office of Information, 1958 - 1964Add to your cart.
Reports and letters to donors
Folder 31: Correspondence and  Manuscripts, 1960 - 1969Add to your cart.
Box 2Add to your cart.
Folder 1: Retirement of F.S. Hutchins, 1964 - 1965Add to your cart.
Booklet, publicity
Folder 2: "The 110th Year at Berea College", 1966Add to your cart.
Booklets, other, publicity
Folder 3: Correspondence and  Manuscripts, 1966 - 1975Add to your cart.
Folder 4A: Gifts and Investing Information, Early 1970 - 1979Add to your cart.
Folder 4B: Pooled Income Funds, 1970s - 1980sAdd to your cart.
Brochures and Information
Folder 5: Financial Planning Conference and Including Estate Planning Seminars, 1965 - 1988Add to your cart.
Folder 6: Correspondence and  Manuscripts, 1976 - 1994Add to your cart.
Folder 7: Public Relations, 1970sAdd to your cart.
Job Description for Director of Public Relations (1973); Memo regarding Gifts in Kind (1979)
Folder 8: Berea College Trustees, 1980Add to your cart.
Alphabetical Listing (showing years served), Trustees 1858 - 1980
Folder 9: Public Relations Event: Berea's Second Century, 1980Add to your cart.
Capital Campaign
Folder 10: The Non-Traditional Approach Used in Corporate Fund Raising, 1981Add to your cart.
Spring Development Staff Meeting, by Charles E. Allen
Folder 11A: Trustees (1883 - 1984) Receiving Honorary Degrees during their Term as Trustee, 1985Add to your cart.
Folder 11B: Gifts and Trusts, 1987Add to your cart.
Folder 12: The Berea Vision, 1989 - 1991Add to your cart.
Capital Campaign; publications, brochures, memos
Folder 13: Office and Information Memos and General Information, 1993 - 2004Add to your cart.
Folder 14: Annual Fund Plan, 1994 - 1995Add to your cart.
Folder 15: Public Relations Memorandum, 1989 - 2007Add to your cart.
Folder 16: Public Relations Binder, 1995 - 2004Add to your cart.
Folder 17: Estate Planning, 1997 - 2004Add to your cart.
Information brochures, other
Folder 18: Public Relations Fact Sheets, 1998 - 1999Add to your cart.
Folder 19: Founder's Club, 1999Add to your cart.
Printed materials
Folder 20: College's President's ClubAdd to your cart.
Under President Shinn; printed materials
Box 3Add to your cart.
Folder 1: Development: Fiscal Year Report, 2000- 2001Add to your cart.
Folder 2: Public Relations, 2000 - 2003Add to your cart.
Photographs, scrap book items
Folder 3: The Public Relations Brag Book, 2001Add to your cart.
Part 1
Folder 4: The Public Relations Brag Book, 2001Add to your cart.
Part 2
Folder 5: College Relations: Fiscal Year Report, 2005 - 2006Add to your cart.
Folder 6: Great Commitments Society, 2010 - 2012Add to your cart.
Printed materials
Folder 7: The Public Relations Brag Book, 2005Add to your cart.
Folder 8: Great Commitments Society, June 8, 2018Add to your cart.
Recognition Ceremony and Reception program

Browse by Series:

[Series 1: Donors, Subscriptions and Finance Foundations],
[Series 2: Publicity and Publications],
[Series 3: Public Relations],
[Series 4: Alumni Relations],
[Series 5: Campus Maps and Tour Guides],
[Series 6: Staff Newsletters, 1966 - 2003],

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